At Lewis & Edwards Partnership Limited, trading as Lewis & Edwards Co (“we”, “us”, or “our”), is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
By using our website or engaging with our services, you agree to the collection and use of your personal data as outlined in this policy. Please read this Privacy Policy carefully to understand our views and practices regarding your personal data and how we will treat it.
1. Who We Are
We provide recruitment services on a permanent basis to employers within the corporate space. Our services include, but are not limited to, assisting employers in sourcing qualified candidates for their job openings, while supporting candidates in their search for employment. We operate on both a contingency and retained basis. We process personal data to help job seekers find employment opportunities and to match employers with suitable candidates.
Contact Information:
- Company Name: Lewis & Edwards Partnership Limited – Co No
- Registered Address: 124 City Road, London, EC1V 2NX
- Email: hello@lewisandedwards.co.uk
- Phone Number: 0207 689 7525
2. What Personal Data We Collect
We collect personal data from job seekers, candidates, and employers. This may include, but is not limited to:
- For Job Seekers/Candidates:
- Name, contact details (email, phone number, address)
- Date of birth, gender, nationality
- CV/resume and cover letter
- Employment history, education, and qualifications
- Professional References
- Skills, certifications, and professional memberships
- Interview notes and assessment results
- Social media profiles (e.g., LinkedIn, if shared)
- For Employers:
- Company name, contact details (email, phone number, address)
- Job descriptions and recruitment requirements
- Communication records
- Financial records
3. How We Use Your Personal Data
We use your personal data for the following purposes:
- To provide recruitment services (finding, assessing, and matching candidates with employers)
- To assess your suitability for job opportunities
- To contact you about job openings, interviews, and job offers
- To store, process and ‘talent pool” your information for future job opportunities
- To comply with legal obligations, such as employment laws and regulations
- To improve our services and website experience
4. Legal Basis for Processing Your Personal Data
We process your personal data under the following legal bases:
- Consent: When you provide us with your personal data, such as submitting your CV or application, you are giving your consent for us to process your data.
- Contractual Necessity: To provide recruitment services and fulfil our obligations to you as a job seeker or employer.
- Legitimate Interests: To assess and match candidates with employers and to improve our recruitment processes.
- Legal Obligation: To comply with employment law and other regulatory requirements.
5. How We Store and Protect Your Personal Data & Retention Period(s)
We take the security of your personal data seriously and use appropriate technical and organisational measures to safeguard it from unauthorised access, loss, or destruction. Personal data will be stored securely on our systems and is accessible only by authorised personnel. We will retain your data for as long as necessary to fulfil the purposes outlined in this Privacy Policy, or as required by law. If you are a candidate, your data will typically be retained for a period of one year, unless you request that we remove it sooner or express consent for us to retain on an annual basis.
6. GDPR Compliance Statement
We are committed to protecting and respecting your privacy. As a recruitment consultancy operating in compliance with UK data protection laws, including the General Data Protection Regulation (GDPR), we ensure that your personal data is processed lawfully, fairly, and transparently.
We collect and process personal data only for recruitment-related purposes, including but not limited to job applications, candidate assessments, and client services. Your data will not be shared with third parties without your consent, except as required by law.
You have the right to access, rectify, or request the deletion of your personal data at any time. For more information on how we handle your data, please refer to our full Privacy Policy.
7. Sharing Your Data
We may share your personal data with the following third parties, where necessary:
- With Employers: When you are being considered for a job opportunity, we may share your personal details with potential employers.
- With Service Providers: We may use third-party service providers to assist with recruitment processes, such as background checks or IT support. These providers are obligated to process your personal data in accordance with our instructions and in compliance with data protection laws.
- When Required by Law: If required by law or in response to a legal request, we may disclose your personal data. We will not sell, lease, or rent your personal data to third parties.
8. Your Rights Under the UK GDPR
Under the UK GDPR, you have certain rights regarding your personal data:
- Right to Access: You have the right to request a copy of your personal data held by us.
- Right to Rectification: You have the right to request correction of any inaccurate or incomplete personal data we hold about you.
- Right to Erasure: You can request that we delete your personal data, subject to certain conditions (e.g., if it is no longer needed for the purposes for which it was collected).
- Right to Restrict Processing: You can ask us to restrict the processing of your personal data in certain circumstances.
- Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transfer it to another data controller.
- Right to Object: You can object to the processing of your personal data in certain situations, including direct marketing.
If you wish to exercise any of these rights, please contact us at hello@lewisandedwards.co.uk
9. Cookies and Tracking Technologies
We may use cookies and other tracking technologies on our website to enhance your user experience. These technologies allow us to collect data about your website usage. For more information, please refer to our Cookies Policy.
10. International Transfers of Data
We do not typically transfer your personal data outside the UK. However, if we do transfer your data to a third party outside the UK, we will ensure that appropriate safeguards are in place to protect your data in compliance with UK GDPR.
11. Use of AI Technologies
We may use artificial intelligence (AI) technologies to enhance our recruitment processes, improve user experience, and provide more effective services. This may include AI-driven tools for candidate screening, job matching, and personalised recommendations.
We ensure that any AI systems used are designed to process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR). Your personal data will not be used for AI purposes without your consent, and we take appropriate measures to ensure your data is secure and processed transparently. For more details on how we use AI and how it affects your personal data, please refer to our full Privacy Policy
12. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page, and we will notify you if necessary. Please review this Privacy Policy periodically to stay informed about how we are protecting your data.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:
- Company Name: Lewis & Edwards Partnership Limited – Co No
- Registered Address: 124 City Road, London, EC1V 2NX
- Email: hello@lewisandedwards.co.uk
- Phone Number: 0207 689 7525
If you are not satisfied with how we process your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection regulator. Lewis & Edwards Partnership Limited is registered with the ICO (ZB822011).
